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Minutes 11/4/15

Minutes 11/4/15

Rat Island Rowing and Sculling Club Board Meeting Minutes November 5, 2015

Call to Order/Roll Call: President Michele Olsen called the meeting to order at 3:30 p.m. at the Northwest Maritime Center.
Board members present: Jim Buckley, John Collins, Nancy Erreca, Sally Giesler, Steve Jefferies, Beth Johnson
Board members absent: Nikki Russell, Cara Warren
Also present: Toni Davison, Mari Friend, Jim Mason, Kathleen Sailer, Ted Shoulberg, Gitte Zweig

Approval of Agenda: John moved to approve. Sally seconded. Motion passed.

Approval of October Minutes: Steve moved to approve. John seconded. Motion passed.

Treasurer’s Report: John reported that we have higher assets this year than last at this time. We have made $1,054 profit with merchandise. We have about $2,000 more in membership dues than we budgeted. With projected variances John predicts we will be $1,830 under budget. Sally suggests next year’s budget should be $300 instead of $100 for the regatta.

Care of Mussels: Gitte Zweig said that her boat was moved without her permission and was also scratched. Sally and Mari designed a fix so her boat would be protected and Jim M. will bring lumber to finish the project. The club apologized to Gitte and said we will not move her boat. Steve Chapin felt the scratched could be buffed out. We offered to pay for any materials.

Club Survey: Toni reported that her committee finished the survey and will be sending it out to club members. It can be returned to the lock box in the boat house or mailed to our PO Box 1702 in Port Townsend. She hopes to tally the survey by the January board meeting. We hope to use it in planning the club’s future.

Lake Leland Safety Proposal: Michele asked Kathleen to draft a safety policy for Lake Leland. Kathleen presented what she had written and was asked to update it and add a few items from our discussion and then send back to the board for review.

Small Boat Rules: After much discussion there continues to be no consensus. The issue is whether we want small boats out on the water without a launch. John moved to table the discussion. Sally seconded. Motion passed.

Safety Committee Chair: This position is open and there will be volunteer sign up sheets at the December dinner. It would be good to have a safety committee because it is a big job. This club is run by volunteers and we encourage everyone to help.

Guest Speaker Jane on November 13th – Francine has put information on the website.

Youth Program: John and Steve have been talking with Erica Delma about YMCA involvement because they have the infrastructure. They would be responsible for the program and our involvement would be providing equipment and volunteering.
Damage to Private Boat: We have made an offer to pay for repairs but have not heard back.

Safe Sport Policy: Steve J. and Mari read John’s document and they will be meeting to adapt it to RIRSC.

NWMC: Michele received a Strategic Planning Survey Questionnaire and will send out to club members to respond.

Competitive Rows: Jim B. said that Marsha Weiner and Ted did a great job this season managing the Tuesday and Thursday rows. Rowers wanting to row with this group should read the rules on the website and then ask Ted. Toni will communicate more with the novices on this procedure next season. Mari suggests we brainstorm about other types of rows we could have. Ted wants more launch drivers and since the club is 80% women more women need to volunteer.

Misc. Michele said Janet Palmer is working on the Bent Skeg award to be presented at the December dinner. The dinner is December 15th at 5:30 with set up before that. The nominating committee is seeking volunteers for the board election. There are three open positions. We would like to have training sessions for club members to learn to help repair the boats.

Committees:
Publicity/Outreach/Fundraising: Francine
Website: Francine
Google Groups: John
Competition and Training: Jim B., John, Kate, Ted and/or Marsha
Maintenance and Equipment: Jim M., Steve
Participation and Turnout: Mari, John
Launch: Steve, John
Safety/Policy: open
Merchandise: Kathleen
Membership: Cara
Scholarship: Beth, Johanna, Micaela
Finance: Members needed
Club Survey: John, Mari, Jeanne, Kate, Martha, Toni
Safe Sport: John, Mari, Nikki, Lisa, Steve

Adjournment: There being no further business, the meeting was adjourned at 5:30 p.m.
Date of next meeting: Tuesday, December 15th at NWMC for annual dinner potluck.

Respectfully submitted,
Nancy Erreca, Secretary