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Minutes 9/12/16

Minutes 9/12/16

Rat Island Rowing and Sculling Club Board Meeting Minutes September 12, 2016

Call to Order/Roll Call: Peggy Myre called the meeting to order at 3:30 p.m. at the Northwest Maritime Center.
Board members present: Don Berger, Jim Buckley, John Collins, Nancy Erreca, Steve Jefferies, Karen Michaud, Michele Olsen, Cara Warren
Board members absent:
Also present: Mari Friend, Jim Mason, Lynn Sorensen

Approval of Agenda: The agenda was approved after adding launch crash.

Approval of August Minutes: Cara moved to approve. Michele seconded. Motion passed.

Treasurer’s Report: John reported membership revenue of $20,425 represents 74 full memberships and 4 associate memberships. Last year at this time we had $17,290. Net profit from merchandise sales is $1,064.73. Total revenue so far this year is $4,398.85 more than budgeted. If your remaining expenses are within budget we will end up with $2,066.11 in the checking account at the end of our fiscal year. This is just slightly more than one month’s operating expenses which is a prudent amount to keep in cash. This will be lower when we pay the wherry damage out of the contingency fund. We are over budget on shell maintenance.

Michele pointed out that our liability insurance goes up when we have more than 75 members. John moved we cap the membership at 75 for this fiscal year. Steve seconded. Motion passed.

Guest Rower Policy: Michele called our insurance and they are fine with our guest rower policy as long as guests sign a waiver and we keep it on file. Michele will make a couple of changes to the policy for approval at the next board meeting. Changes will include out of town guests paying for rows after three free rows. John moved to give Jane rowing privileges for this fiscal year for her previous volunteering for the club, including lectures she gave last winter/spring. Karen seconded. Motion passed.

Role of Launch Driver in Light of Recent Events: Steve feels we should take responsibility off launch drivers and beef up cox training. The launch driver should be a supporting role with extra eyes on the water but still make decisions such as timing crossing the ferry. Jim B. said we all need to be aware, row defensively and have a plan for self rescue. Peggy said people do not want to launch because it is too much responsibility. The coaching program will encourage cox training. Steve will revise the safety policy enhancing cox responsibility and lessen the launch driver role. He will combine our two safety policies and the safe sport policy.

John recommended converting the tiller launch to a steering wheel and will get a quote.

Small Rower Equipment Needs: The Bogie, Riverside and the Oct are the best boats. We do not have the budget for specialized equipment at this time.

Coaching Program Follow-up Issues: Peggy asked how to define coaching in terms of the safe sport policy. Michele called our insurance and they said it included anyone acting with rowers in a teaching capacity. Those people are considered coaches and are required to have a background check.

Re-naming of he Riverside: John moved to proceed with our original intent to rename the Riverside to the Stan Pocock. Jim B. seconded. Motion passed. The donor, Ed Kirkpatrick, will be part of the ceremony and living history of the boat.

Boat Crash: John reported that he has seen the pictures of the damage our launch made to a wherry at Port Hudson. The wherry owner will get an estimate of repairs. We should put any boating incident in the sign out log in the boathouse.

Misc. Jim M. is working on the triple and would like to purchase three pair of adjustable shoes at $55 each. Steve moved to approve the purchase. Karen seconded. Motion passed.

Publicity/Outreach/Fundraising: Francine
Website: Francine
Google Groups: John
Competition and Training: Jim B., John, Kate, Ted and/or Marsha
Maintenance and Equipment: Jim M., Steve
Participation and Turnout: Mari, John
Launch: Steve, John
Learn To Row: Jim M., Jim B., Michele, Martha
Safety/Policy: Patricia Farmer, Roger McPherson, Janet Palmer
Merchandise: Kathleen
Membership: Cara
Scholarship: Peggy J., Linda D.
Finance: Members needed
Club Survey: John, Mari, Jeanne, Kate, Martha, Toni
Safe Sport: Mari, Steve

Adjournment: There being no further business, the meeting was adjourned at 5:20 p.m.

Date of next meeting: Monday, October 10th at NWMC.

Respectfully submitted,
Nancy Erreca, Secretary