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Minutes 6/13/16

Minutes 6/13/16

Rat Island Rowing and Sculling Club Board Meeting Minutes June 13, 2016

Call to Order/Roll Call: Cara Warren called the meeting to order at 3:30 p.m. at the Northwest Maritime Center.
Board members present: Jim Buckley, Nancy Erreca, Steve Jefferies, Karen Michaud, Michele Olsen
Board members absent: Don Berger, John Collins
Also present: Jeanne Costello, Mari Friend, Sally Giesler, Jim Mason, Peggy Myre, Ted Shoulberg

Approval of Agenda: Michele moved to approve the agenda. Jim B. seconded. Motion passed.

Approval of May Minutes: Steve moved to approve. Karen seconded. Motion passed.

Treasurer’s Report: John reported from Boston. On the balance sheet, we have $23,056.30 in checking and savings. From that, we have to reserve $1,673.59 for current liabilities and $16,463.19 in budgeted expenses that remain in this year’s budget. This leaves $4,919.52. Generally, organizations like ours are advised to keep in cash at least one months operating expenses, ideally more. One month of operating expenses for us is $1,826, so we should not expend more than about $3,100 of our current cash.

Wooden Boat Procurement: Jim B. reported that the two Stampfli wooded quads are still for sale. The heavier one has both scull and sweep rigging. We cannot find a competitive quad that we can afford so he recommends we buy these two boats. One of the boats needs to have the skeg repaired. We would need to move the Bogie to Lake Leland, the Juan de Fuca to the back 40 and the Beluga can possibly move to another spot if the vacating owner does not return. The Riverside would come back in the boathouse. We would then be paying for one more spot at about $500 a year. Steve moved to authorize Jim B. and Ted to negotiate a price for both boats up to $5,000. Any amount over $3,100 would come from fundraising or membership income over budget. Michele seconded. Motion passed six to two.

Regatta News: Sally reported that she has received lots of donations for salmon and was also given a box of cod. There will be a taco bar this year with pork, salmon, cod, beans and rice. We have ten boats in the race. She needs more tables. She will send out one more email with a list of what the volunteers are doing.

Safe Sport: Steve reported that he compiled the Safe Sport Guidelines from US Rowing and other club’s policies. The guidelines include all the required information from US Rowing for junior rowers. He suggests we have an ombudsman as point person. This person could be appointed by the board and would investigate complaints and report to the board within a few days of the incident. Any inappropriate behavior toward minors goes to local law enforcement. Steve is also going to combine our Safety Guidelines with our Rules and Procedures for the next meeting. He asks the board to read the Safe Sport Guidelines so we can vote for approval next month.

Launch Driver Deficiency – Jim B. had asked Steve why it was taking several sessions for trainees to become certified and Steve said it mainly depended on the persons previous boating experience. Everyone under 60 needs to take the WA State Boater’s Safety Course and the board will reimburse the fee. A copy of the completion card should be given to Steve. About ten people have signed up to become launch drivers.

Electing a New President: Jim B. moved to have Peggy Myre fill out the board vacancy left by Toni’s resignation. Michele seconded. Motion passed. Cara and Michele will clarify the procedure for electing her president at the next board meeting. Peggy would like to be on the ballot in December.

Committees:
Publicity/Outreach/Fundraising: Francine
Website: Francine
Google Groups: John
Competition and Training: Jim B., John, Kate, Ted and/or Marsha
Maintenance and Equipment: Jim M., Steve
Participation and Turnout: Mari, John
Launch: Steve, John
Learn To Row: Jim M., Jim B., Michele, Martha
Safety/Policy: Patricia Farmer, Roger McPherson, Janet Palmer
Merchandise: Kathleen
Membership: Cara
Scholarship: Peggy J., Linda D.
Finance: Members needed
Club Survey: John, Mari, Jeanne, Kate, Martha, Toni
Safe Sport: Mari, Steve

Adjournment: There being no further business, the meeting was adjourned at 5:15 p.m.

Date of next meeting: Monday, July 11th at NWMC. We will in the AV room because there are summer classes in our regular room.

Respectfully submitted,
Nancy Erreca, Secretary